Difference between revisions of "Getting Reimbursed"

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Congratulations! You have done a great service to SSI by spending your own hard-earned money on buying something we need. Thanks for that. The reimbursement system is absolutely key to our functionality as an organization - without it, it would take months of lead time to buy anything, and what we do would become almost impossible. Now, let's get your money back, as quickly as possible.
 
Congratulations! You have done a great service to SSI by spending your own hard-earned money on buying something we need. Thanks for that. The reimbursement system is absolutely key to our functionality as an organization - without it, it would take months of lead time to buy anything, and what we do would become almost impossible. Now, let's get your money back, as quickly as possible.
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= Step 1: Keep you receipt! =
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The importance of this cannot be overstated. Without a receipt, it's very difficult to reimburse. If you're buying things at home, save your receipt and try to submit it as soon as you can; if you're traveling with SSI, take a picture of your receipt so you don't forget it. And when you get it, check two things:
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- Is it an invoice? If so, it's not great - you also need to attach a bank statement.
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- Is it itemized? Restaurants are especially notorious for this, but if a place doesn't list a breakdown of what you spent, it doesn't count. If you get one of these, go back and ask for an itemized one.
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= Step 2: Go to the SSI Internal Site =
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It's at https://internal.stanfordssi.org/. You can log on with your Stanford ID. If all goes well, you should see this page:
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If not, go to #operations-website and complain.
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= Step 3: Click on the reimbursements tab =
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Once you're there, click on New Reimbursement
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= Step 4: Fill out the fields and submit! =
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= Step 5: (Rockets Team Only) Fill Out an Expense Report =
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= Step 6: Track your process and make changes if necessary =
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= Step 7: Pick up your reimbursement =
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Within a few weeks,
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[[Category:Operations]]

Revision as of 06:07, 12 July 2018

Congratulations! You have done a great service to SSI by spending your own hard-earned money on buying something we need. Thanks for that. The reimbursement system is absolutely key to our functionality as an organization - without it, it would take months of lead time to buy anything, and what we do would become almost impossible. Now, let's get your money back, as quickly as possible.


Step 1: Keep you receipt!

The importance of this cannot be overstated. Without a receipt, it's very difficult to reimburse. If you're buying things at home, save your receipt and try to submit it as soon as you can; if you're traveling with SSI, take a picture of your receipt so you don't forget it. And when you get it, check two things: - Is it an invoice? If so, it's not great - you also need to attach a bank statement. - Is it itemized? Restaurants are especially notorious for this, but if a place doesn't list a breakdown of what you spent, it doesn't count. If you get one of these, go back and ask for an itemized one.


Step 2: Go to the SSI Internal Site

It's at https://internal.stanfordssi.org/. You can log on with your Stanford ID. If all goes well, you should see this page:


If not, go to #operations-website and complain.


Step 3: Click on the reimbursements tab

Once you're there, click on New Reimbursement


Step 4: Fill out the fields and submit!

Step 5: (Rockets Team Only) Fill Out an Expense Report

Step 6: Track your process and make changes if necessary

Step 7: Pick up your reimbursement

Within a few weeks,

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